The title of the Club is the “Timaru Yacht and Power Boat Club Incorporated”, hereinafter referred to as the Club.
The objects of the Club shall be the encouragement of racing and cruising under sail or power; underwater diving; other approved aquatic sports; and associated social activities. At all times water safety shall be of paramount importance in the promotion of these objects.
3. (A) ADMINISTRATION:
For administrative purposes the Club shall be split into five sections:
Sailing: Cruising: Powerboat: Trailer Yachts: Underwater.
Members of the Club may be recorded as belonging to one or more sections of the Club. These sections activities are to each be organised by a section committee under the control of the Clubs’ General Committee.
3. (B) GENERAL COMMITTEE:
The Clubs’ General Committee shall consist of:-
(i) OFFICERS: Commodore
– Trailer Yacht
– Representative – Juniors
(ii) Committee Members – Three additional committee members shall be elected from the “floor” at the AGM.
(iii) In addition the immediate past Commodore shall sit on the General Committee as of right.
(iv) The General Committee shall have the right to appoint one additional committee member
3. (c) SECTION COMMITTEES:
The General Committee may from time to time decide the numbers of persons required to be on each section committee (or any other sub committee)and may decide the basis on which elections for those Section or Sub Committees will take place. Every General Committee member elected under 3 (b) (ii) above shall be required to be a members of his/her respective Section Committee. The Section Committee shall be chaired by the Rear Commodore elected under 3.(b) (i) above to represent that Section except that in his absence the meeting may appoint some other section committee member to take his place.
4. DUTIES OF OFFICERS:
4. (A) COMMODORE:
The Commodore shall take the chair at all General Meetings of the Club and General Committee Meetings and shall perform such other duties as appertain to this office. The Commodore, or other flag officer appointed by him may attend any section of sub¬committee meeting and have the same voting rights at that meeting as any other member of the section or sub-committee.
4. (B) VICE COMMODORE:
The Vice Commodore shall assist the Commodore at all times in the interests of the Club, and shall officiate in his absence.
4. (C) SECRETARY:
To keep Minutes of all General or Special General Meeting of the Club and the General Committee.
To attend to such records and correspondence as the General Committee from time to time directs.
To ensure that all members are properly notified of any General Meetings of the Club.
4. (D) TREASURER:
The duties of the Treasurer shall be, to be responsible for all money to the Club including all subscriptions and fees. He shall, when required by the Committee present an interim balance sheet. All accounts shall be passed for payment by the General Committee. At the close of the financial year he/she shall prepare copies of the accounts and balance sheet, audited for the year ending 30th April and these financial records shall be presented to the Annual Meeting of the Club for approval by the members.
4. (E) ASSISTANT SECRETARY/TREASURER:
If appointed he/she is to assist the Secretary and or Treasurer as the committee directs.
4. (F) REAR COMMODORES:
To chair meetings of their respective sections and section committees, to be responsible to the General Committee for the organisation of their sections. The section Rear Commodore may, with prior notification to the Commodore or Secretary, appoint a substitute to attend General Meetings in his/her stead.
a. That this apply to only (2) two consecutive meetings.
b. That a substitute may be appointed for no more (3) three meetings per year.
4. (G) REPRESENTATIVE JUNIORS:
To be responsible for the organisation and promotion of Junior Sailing, including coaching and racing. To achieve this the representative may arrange for the election of a sub committee to assist with maintaining a Junior Sailing programme.
4. (H) AUDITOR:
The members shall elect an Auditor at the Annual General Meeting. his/her duties shall
be to audit tbe books of the Club each year or at any time during the year as the
Committee may request.
5. GENERAL COMMITTEE – Sundry
Any vacancies on the General Committee occurring during the Club year may be filled by the General Committee by replacing members to a number not exceeding two giving priority in accordance with the voting at the Annual General Meeting.
No member of the General Committee shall be allowed to vote on any question in which he is financially implicated.
The General Committee shall have full and sole control of all funds, property and investments of the Club, and the entire management of the affairs if the Club. Any member failing to attend three consecutive General Committee Meetings shall cease to be a member thereof, unless he shall have first obtained leave of absence for a definite period.
The General Committee is to meet at least 11 times per year.
7. MEMBERS AND SUBSCRIPTIONS.
7. (a) MEMBERS
The Club shall consist of ordinary, honorary, life and social members.
(b) ORDINARY MEMBERS
Shall be classified as follows:-
(c) JUNIOR MEMBERS
Junior members shall be those who are under the age of 16 years on the date of the Annual General Meeting.
(d) INTERMEDIATE MEMBERS
Intermediate members shall be those who are from 16 years to under 18 years of age or attending, full time, an educational institution on the date of the Annual General Meeting.
NOTE: Junior and Intermediate members of the Club may sail in races and enjoy all the privileges of the Club, but shall not be elected to any office, nor be entitled to vote at any meeting. The only exception being for the election of the Junior Club Captain. In the case of nomination of Junior and Intermediate members proof of date of birth may be required to be furnished with nomination.
(e) SENIOR MEMBERS
Senior members shall be all ordinary members not included in sub-clauses a. and b. of this rule.
(f ) FAMILY MEMBERS
Family members shall be any senior member, their partner, and their children until completion of Secondary Schooling and shall have the voting power of one Senior Member only.
(g) HONORARY MEMBERS
Shall be elected at the Annual General Meeting or by the General Committee. They shall be any persons, outside the Club ranks, whom it is considered have rendered valuable service to the Club. They shall have no voting rights at General Meetings of the Club.
(h) LIFE MEMBERS
Any person for sufficient reason may, if nominated by the General Committee for that purpose, bye elected at any General Meeting a Life Member of the Club. Such election shall be by a majority by ballot. A life member shall have all rights of a senior member.
(i) SOCIAL MEMBERS
Shall have no voting power nor can they be elected to any office. They shall be entitled to take part in any club social activity any may take part in any activity, on permission of the appropriate sub-committee given on the day.
7. (B) SUBSCRIPTIONS
(i) The subscriptions shall be such amounts as shall be decided at any Annual General Meeting; provided that no change in the subscription shall be made unless a Notice of Motion to do so has been given by a member two weeks prior to the date of the Annual General Meeting. All senior members must be notified in writing immediately.
The subscriptions shall be due on the date of the Annual General Meeting and shall be deemed to be overdue on the 30th September of the year of such meetings.
(ii) No yacht or motor boat or unfinancial member shall be eligible to compete in any activity or use any facility unless the necessary entrance fee and owner’s subscription have been paid.
8. ADMISSION OF MEMBERS
Each candidate for admission to the Club shall make application in writing and be nominated by two senior financial members of the Club. Payment for the initial subscription and entry fee if any, shall be attached to the application, otherwise the nomination shall be void. Applications are to be lodged with the secretary or such other person or organizations that the club nominates from time to time. The application for membership is to be approved on behalf of the club by any two of the Commodore/Vice Commodore/Secretary or Treasurer.
Any member wishing to withdraw from the Club shall give notice in writing to that effect to the Secretary, and pay all arrears to that date. A person shall not be eligible to join this Club if he is an unfinancial member of any other club affiliated to this Club.
9. EXPULSION OF MEMBERS.
Every member on joining the Club impliedly undertakes to comply with these rules, and any refusal or neglect to do so, or any unworthy conduct shall render such member liable to expulsion by a resolution of any annual or special general meeting, provided that a least (one week) before such meeting he shall have had notice thereof, and of the intended resolution for his expulsion and that he shall at such meeting and before the passing of such resolution have had an opportunity of giving orally or in writing any explanation or defence he may think fit. A member expelled under this rule shall forfeit all rights in, and claim upon the club and its property. A notice under this rule shall be held to have been duly given if sent by prepaid post to the address of the member appearing in the club books.
10. PURGING OF ROLLS.
The General Committee have the power to strike from the roll the name of any member who may be one (1) year in arrears with his or her subscription.
11. ALTERATION OF RULES.
No rule of the Club shall be repealed or altered, and no new Rule shall be adopted unless by a vote of three – fifths majority of the members of the Club who are present at an Annual General Meeting or a Special General Meeting of the Club, convened in accordance with these rules, and the substance of such alterations or additions proposed to be made, shall be stated in the notice convening the meeting.
12. GENERAL AND SPECIAL GENERAL MEETINGS.
A General Meeting may be called by the General Meeting by the Commodore on 10members requisition. Notice of such meetings and the object of same shall, at least seven days previously, by posted on the Club’s Notice Board, and all members circularised. At Special General Meetings only such business as has been notified to the members can be decided.
13. ANNUAL GENERAL MEETING.
The Annual General Meeting shall be held as soon as practicable after the end of each financial year, and at such time and place as the Committee may appoint.
At all General Meetings of the Club fifteen financial senior or family members shall form a quorum; and at all General committee Meetings five shall form a quorum.
15. MODE OF VOTING.
At any meeting of the Club any senior members may demand that any question relative to the business before the Meeting be settled by ballot. All votes must be given personally, and no proxies shall be allowed. At General Meetings the mode of voting shall be a show of hands, or, at the request of any member, by ballot. The chairman shall have a casting vote.
16. AUTHORITY TO BORROW.
The General Committee shall have control of the power to invest the funds of the Club, and may borrow money on the Club’s behalf, and mortgage all or any of the assets of the Club, and may exercise all the corporate powers of the Club, save such as are required by statute or by these Rules to be exercised by a General Meeting of members.
17 (A) CLUB FLAGS AND TRANSFERS.
All boats belonging to financial members of the Club shall display in a prominent position the current club transfer, and where applicable a boat registration number.
17 (B) The Club Pennant be blue on the hoist and white on the fly with the blue half defaced by the letter T and U superimposed on a yellow stylized sail.
Each member shall state in writing to the Honorary Secretary, the name, rig, measurements, private flag of every yacht and motor boat belonging to such member for which he shall desire the privileges of the Club, and the name, power of engine, and such other particulars as the Committee from season to season decides upon, and the particulars shall be entered in the Club Register.
The Club Members, yachts and motor boats shall be classified for racing purposes as the sub-committees shall determine.
20. CLUB PROPERTY.
NO MEMBER SHALL REMOVE ANY PROPERTY OF THE CLUB from the Club House
except under bylaws made by the Committee.
MEMBERS SHALL BE LIABLE
TO PAY THE FULL COST OF REPLACING any Club property destroyed, damaged, or lost by them.
No notice shall be posted in the Club House unless signed and dated by the
Honorary Secretary or two of the General Committee.
21. MEMBER’S PROPERTY.
The Club will not be responsible for the property of any member left in the rooms or on the club property. The General Committee shall have the right to dispose of any property, as it sees fit and without any liability, left on the premises in the following circumstances:-
( i ) Where after reasonable notice a member has failed to remove his property from the premises.
(ii) Where after reasonable effort the General Committee is unable to establish the ownership of any property that may be left on the Club premises.
22. OBJECTIONABLE BEHAVIOUR
No gambling, betting, or objectionable language or conduct of any kind shall be allowed, nor shall any intoxicating liquor be brought into the Club House except by order and upon authority of the General Committee. The General Committee shall have the power of fining any member offending against this rule, and no member so fined shall be entitled to enjoy the privileges of membership until such fines have been paid.
25. GENERAL ACCOUNT.
The funds of the Club shall be deposited in such Bank as the General Committee may decide from time to time, in the name of the Club, and shall be operated upon jointly by the Commodore, Vice-Commodore, and Treasurer for the time being, and any two of these officers shall have power to sign cheques on behalf of the Club.
26. COMMON SEAL.
The Common Seal of the Club shall be in the hands of the Secretary, and used on documents as required by law. Any three of Commodore, Vice-Commodore, Secretary and Treasurer shall in every case of the using of the seal witness and inscribe their signatures a witnesses to the Seal.
27. REGISTERED OFFICE.
The Registered Office shall be the Secretary’s place of residence. When the registered office is changed, notice thereof shall be sent to the Registrar of Incorporated Societies within 7 days thereafter, in the form prescribed by the Regulations in that behalf.
All the funds and property of the Club shall be applied solely in promotion of the objects as set out in these rules.
29. WINDING UP.
(a ) The Club shall not be wound up unless the majority of those present at a General Meeting resolved to wind up and this resolution is confirmed at a subsequent General Meeting called together for that purpose and held not earlier than 30 days after the date on which the resolution so to be confirmed was passed.
(b) If upon winding up or dissolution of the Club, there remains, after the satisfaction of all debts and liabilities, any properties whatsoever, the same shall not be paid or distributed among the members of the Club but shall be given or transferred to some other Club or Clubs having similar objects to this Club, to be determined by the members of the Club at or before the time of dissolution or default thereof, by such judge of the Supreme Court of Justice as may have or acquire jurisdiction in the matter.
E & OE